Hotel Information

RESERVATIONS

ROOM RESERVATION INSTRUCTIONS: PLEASE READ CAREFULLY

GENERAL INFORMATION

The DePrez Travel Bureau will be managing the housing for this conference. Please do not contact the hotels directly. Failure to reserve your rooms through DePrez Travel may result in higher room rates, removal from the block, or may keep you from receiving necessary convention materials or information. Official cut off dates for discounted room reservations is October 4, 2017.

 

SUBMITTING YOUR RESERVATION

To make your hotel reservation for the 2017 Conference, please visit the Vital Signs website at www.vitalsignsconference.com and scroll down to the hotel link. There you will find the descriptions of the hotels, an interactive map, and the electronic reservation form. Once you complete the online process, you will receive an immediate e-mail confirmation of the reservation to the e-mail address you provide on your form. If you need to reserve more than one room, please submit a form for each individual room, with a different name for each. Please have any necessary name changes to DePrez by Friday, October 4. Complete instructions on how to do so are contained in the hotel confirmation you will receive. Special requests should be detailed in the space provided on the electronic form. Please remember they are requests and your hotel will do their best to fulfill them.

 

ATTENDEE REFERENCE NUMBER

This number will appear in your e-mail confirmation and is an internal DePrez tracking number ONLY. This number holds no significance at the hotel. For an actual hotel confirmation number for your reservation, contact your confirmed hotel within 15 days of your arrival date.

IF YOU DO NOT RECEIVE AN E-MAIL CONFIRMATION, or to inquire about your reservation at any time during the process, please contact DePrez Travel at 1-877-GRVA-111 (478-2111) during the office hours of Monday through Friday, 8am to 5pm.

 

 

 ROOM CANCELLATIONS AND CHANGES

BEFORE 10/4: All changes and cancelations must be made through the REQUEST FOR CHANGE section in your e-mail confirmation.

AFTER 10/4: Please call your assigned hotel directly for changes and cancelations. All reservations are subject to the cancellation policies of each individual hotel.

 

PAYMENT INFORMATION

A credit card valid through your dates of stay is required to make a reservation. Use of a debit card or credit card may result in funds being placed on hold by your hotel before your stay.

Tax Exempt: Hotel guests are responsible for furnishing a completed Tax Exempt Certificate to their assigned hotel directly two weeks prior to arrival. The name on the payment credit card and the company on the completed tax exempt form MUST match. The use of personal cards with an organization named on the tax exempt certificate will not be accepted.

 

 

ACCOMMODATIONS

RADISSON RIVERSIDE HOTEL

120 East Main Street, Rochester NY 14604

Nestled on the banks of the Genesee River, the Rochester Radisson Riverside Hotel is centrally located in downtown Rochester. The hotel is connected to the Rochester Riverside Convention Center via an enclosed skyway system.

Hotel Features: Bar/Lounge, Business Center, Complimentary Coffee/Tea, Health Club, ADA Accessible Rooms, Laundry/Dry Cleaning, Restaurant, Room Service, Outdoor Swimming Pool, Complimentary High-Speed Wireless Internet, Television, Cable/Satellite, Hair Dryer, Iron and Ironing Board.

$129 Single/Double, Triple or Quad

HYATT REGENCY HOTEL

125 East Main Street, Rochester, NY 14604

Discover the perfect blend of location, style and amenities at Hyatt Regency Rochester. No matter what brings you to our city, you’ll find our newly renovated downtown Rochester hotel is always the ideal choice. Take advantage of our central setting to enjoy a comfortable stroll to the convention center, attached by a convenient covered skyway.

Hotel Features: Bar/Lounge, Business Center, Complimentary Coffee/Tea, Gift Shop, Health Club, ADA Accessible Rooms, Laundry/Dry Cleaning, Restaurant, Room Service, Indoor Swimming Pool, Wireless High-Speed Internet Access, Television, Cable/Satellite, Hair Dryer, Iron and Ironing Board.

$134 Single/Double, Triple or Quad

HOLIDAY INN ROCHESTER DOWNTOWN

70 State Street, Rochester, New York 14614

Located in the center of the city on the Genesee River, the hotel is adjacent to the historic High Falls neighborhood and the East End entertainment district.

Hotel Features: Bar/Lounge, Business Center, Complimentary Coffee/Tea, Health Club, ADA Accessible Rooms, Laundry/Dry Cleaning, Restaurant, Room Service, Outdoor Swimming Pool, Complimentary High-Speed Wireless Internet, Television, Cable/Satellite, Hair Dryer, Iron and Ironing Board.

$135 Single/Double, Triple or Quad

HILTON GARDEN INN

155 East Main Street, Rochester, NY 14604

Opened in March 2015, Hilton Garden Inn Rochester Downtown hotel offers unique character with a modern vibe in a historically significant building originating from the 1920s. Discover our impressive lobby and glass-enclosed arboretum from basement to ceiling creating a tranquil sanctuary. Our hotel in downtown Rochester, NY is connected via covered walkway to the Rochester Riverside Convention Center.

Hotel Features: 24-hour Business Center, Airport Shuttle, Complimentary WiFi, Lounge, Snack Shop, Pool, Fitness Room

$154 Single/Double, Triple or Quad